Bookkeeper NQF Level 5

Occupational Certificate: Bookkeeper NQF Level 5

1.1 Assessment Model

The learners will be internally assessed after they have completed the Theoretical and Practical components.

The workplace component will be signed off by the relevant workplace/s. This will give the learners access to

the External Integrated Summative assessment. The external assessment will be conducted through a

theoretical practice based assessment by an assessor registered by the AQP at approved assessment

centres.

1.2 Qualification Purpose

The purpose of this qualification is to prepare a learner to operate as an/a Bookkeeper

An/A Bookkeeper Manages the fundamental financial aspects of an institution/individual/organisation/firm

through financial recordkeeping and is responsible for providing financial, administrative and clerical services

in order to ensure effective, efficient and accurate financial and administrative operations. This includes

processing and the verification of the accuracy of procedures for one or more of the following: revenue

cycle, payment cycle and expenditure cycle. The Bookkeeper may also prepare and assist with statistical,

financial, accounting or auditing reports and may complete and prepare statutory returns where appropriate.

Once the learner has completed the qualification he/she will be able to perform across all sectors of

commerce and industry such as small, medium and micro business and large accounting firms when working

in a team.

A qualified learner will be able to:

• Use standard computer software packages to perform accounting and related calculations to verify

accuracy of documents and records relating to payments, receipts and other financial transactions

• Maintain and update filing of financial records either manually or using electronic devices
• Apply fundamental financial techniques to perform bookkeeping duties
• Communicate effectively using appropriate methods to maintain effective customer relationships

according to organisational standards

• Calculate, compile and complete relevant South African Revenue Service Returns in relation to

payroll in an organisation

• Apply knowledge of bookkeeping principles and practices in order to identify and solve problems

arising in the course of day to day work

1.3 Assessment Standards

1.3.1 Assessment Standards for the Qualification

Integrated Assessment Focus Area 1

Use a recognised accounting system to record accounting and related calculations to validate the legitimacy

and accuracy of documents and records relating to payments, receipts and other financial transactions (15%)

Associated Assessment Criteria

• Computer software package is applied to perform accounting and related calculations
• Figures, postings, and documents are checked for correct entry, mathematical accuracy, and proper

codes

• Discrepancies found are reported on according to organisational procedures

allowances made

• Tangible and Intangible Assets are assessed and valued and recorded in asset register

Integrated Assessment Focus Area 2

Maintain and update filing of financial records either manually or using electronic devices. (20%)

Associated Assessment Criteria

• Perform bookkeeping duties with accuracy
• Access, retrieve and record relevant information in one or more of the following accounts:
• Cash Book
• Journal
• Ledger
• Administer subsidiary accounts and ledgers
• PAYE, UIF and SDL is deducted correctly to meet tax compliance regulations
• Carry out business activity and installment activity statement tasks

Integrated Assessment Focus Area 3

Communicate effectively using appropriate methods to maintain effective customer relationships according to

organisational standards (10%)

Associated Assessment Criteria

• Determine customer needs and respond professionally via e-mail or letter according to

organisational requirements

• Conflict is managed by analysing the problem and applying problem-solving techniques
• Recommendations are made to improve customer service and relations in line with customer

service standards

Integrated Assessment Focus Area 4

Calculate, compile and complete relevant VAT and South African Revenue Service Returns in relation to

statutory regulations (20%)

Associated Assessment Criteria

• Record Value Added Tax (VAT) in the following applicable accounts:
• VAT input account
• VAT output account.
• VAT Control account.
• Complete the following Tax related forms:
• VAT 201

 EMP 201

• EMP 501
• Complete a Personal Tax form using the relevant information given
• Respond to tax related queries and reply according to tax compliance regulations

Integrated Assessment Focus Area 5

Apply fundamental financial techniques to perform bookkeeping duties (25%)

Associated Assessment Criteria

• Process financial transactions and extract interim reports
• Prepare financial statements for non-reporting entities with strict guidelines
• Prepare operational budgets for given scenarios using job costing information of a manufacturing

account

• Perform debtors, creditors and bank reconciliations
• Summarise numerical and financial data using journals and ledgers or computers

Integrated Assessment Focus Area 6

Apply knowledge of bookkeeping principles and practices in order to identify and solve problems arising in

the course of their work (10%)

Associated Assessment Criteria

• Ethics related to receiving and recording of funds is analysed in various scenarios
• Time-management techniques are applied to the various tasks in the accounting cycle and delays

are managed accordingly

• Apply principles of professional practice to work in the financial services industry
• Confidentiality of payroll and customer accounts are applied in processing information
• Errors and omissions in the books of the business are corrected by means of corrective entries in

the general journal and/or creditor’s/debtor’s individual accounts;

• Errors on the statement received from the creditor are outlined on the creditors’ reconciliation

statement (remittance advice).

1.3.2 Assessment Standards for Phases

Financial Administration Clerk: A qualified learner will be able to: Use a recognised accounting system to

record accounting and related calculations to validate the legitimacy and accuracy of documents and

records relating to payments, receipts and other business accounting transactions to maintain and update

financial records Communicate effectively using appropriate methods to maintain effective customer

relationships according to organisational standards Calculate and complete the relevant statutory VAT 201,

EMP 201 and EMP 501 from information according to company policy and procedures Apply knowledge of

bookkeeping principles and practices in order to identify and correct errors arising in the course of their work

1.3.3 Assessment Standards for Part Qualifications

Use a recognised accounting system to record accounting and related calculations to validate the legitimacy

and accuracy of documents and records relating to payments, receipts and other financial transactions (15%)

Associated Assessment Criteria

Appropriate accounting software package is applied to perform accounting and related calculations (petty

cash, inventory, cashbook, journals, ledgers, trial balance)

Figures, postings, and documents are checked for correct entry, mathematical accuracy, and proper codes

Access, retrieve, record and post relevant information in one or more of the following accounts:

Cash Book

Journal

Ledger

Administer subsidiary accounts and ledgers

Reconcile creditors, debtors and bank statements to extract a trial balance

Prepare a pre-adjustment trial balance

Record monthly payroll transactions to reconcile to the EMP 201

Integrated Assessment Focus Area 2

Communicate effectively using appropriate methods to maintain effective customer relationships according

to organisational standards (10%)

Associated Assessment Criteria

Determine customer needs and respond professionally via e-mail or letter according to organisational

requirements

Respond to and resolve accounting queries

Conflict is managed by analysing the problem and applying problem-solving techniques

Recommendations are made to improve customer service and relations in line with customer service

standards

Integrated Assessment Focus Area 3

Calculate and complete the VAT 201, EMP 201 and EMP 501 from information according to company policy

and procedures

Associated Assessment Criteria:

Record Value Added Tax (VAT) in the following applicable accounts:

VAT input account

VAT output account.

VAT Control account.

Complete the following Tax related forms:

VAT 201

EMP 201

IT 77 (c)

Integrated Assessment Focus Area 4

Apply knowledge of bookkeeping principles and practices in order to identify and solve problems arising in

the course of their work (10%)

Associated Assessment Criteria

Ethics related to receiving and recording of funds is analysed in various scenarios

Time-management techniques are applied to the various tasks in the accounting cycle and delays are

managed accordingly

Apply principles of professional practice to work in the financial services industry

Confidentiality of payroll and customer accounts are applied in processing information

Errors and omissions in the books of the business are corrected by means of corrective entries in the

respective accounting records;

Errors on the bank, debtors and creditors statements are outlined on the respective reconciliation

statements.

Compare the cash control schedule to the accounting records for internal control purposes.

2 ASSIGNMENTS TO BE EVALUATED EXTERNALLY

None

3 CRITICAL ASPECTS OF THE INTERNAL ASSESSMENTS TO BE ASSESSED EXTERNALLY

• None

4 CRITERIA FOR THE REGISTRATION OF ASSESSORS

• Subject Matter Expertise: NQF Level 6 financial related qualification
• Years of Practice: 5 years’s experience in financial field
• Context of the experience: Financial Accounting/ Bookkeeping/Accountant
• Assessment Experience: Preferably
• Assessment qualification: Yes
• Membership of a professional body: SAQA recognised Accounting Professional Body
• Legal requirements: None

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